Quill and Quire

Administrative Assistant

Association of Canadian Publishers Published: February 14, 2018
Job Type
Date Posted
Application Deadline


The Association of Canadian Publishers (ACP) is the national voice of Canadian-owned English-language book publishers. ACP contributes to the development and maintenance of a vibrant independent publishing sector, in order to support and strengthen the contribution that Canadian books make to Canada’s cultural, economic, and educational landscape.

ACP is currently seeking a full-time Administrative Assistant. Reporting to the Executive Director and working closely with the Program Manager, the Administrative Assistant will work from ACP’s downtown Toronto office and be involved in a broad range of association activities.


1. Communications

  • Produce, edit and distribute ACP’s annual report and bi-weekly e-newsletter
  • Manage ACP’s website, including online membership directory
  • Respond to phone and email queries from ACP’s membership and the public

2. Membership Management

  • Process membership applications and fee payments
  • Distribute annual fee statements and maintain membership lists
  • Issue invoices and collect payment for project participation

3. Event Planning

  • Coordinate logistics for ACP’s semi-annual membership meetings, professional development sessions, and other events

4. Committee Support

  • Liaise with committee chairs to schedule meetings and prepare advance materials
  • Take accurate minutes for distribution to members
  • Facilitate follow-up on meeting action items

5. Project Administration

  • Support members and other ACP staff in project development, execution, and reporting
  • Facilitate member participation in projects

6. Office Management

  • Liaise with building management and service providers
  • Process invoices and other mail
  • Oversee day-to-day office operations

Qualifications & Required Attributes:

  • Excellent verbal and written communication skills
  • Demonstrated capacity for time management, organization, and attention to detail
  • Confidence in working with numbers and managing budgets
  • Strong problem solving skills
  • Ability to prioritize competing tasks and meet deadlines
  • Proficiency in Microsoft Office, including Excel
  • Experience with Adobe InDesign, MailChimp, WordPress, and/or G Suite is an asset
  • Comfort working with common office/IT equipment and online tools
  • University degree and some post-secondary education in book publishing, and/or related work experience
  • Keen interest in Canadian writing and publishing

Qualified candidates are invited to send a cover letter and résumé in a single Word or PDF document to Kate Edwards, Executive Director, kate_edwards@canbook.org, by March 2, 2018.

ACP is committed to building a diverse and inclusive workplace and strongly encourages candidates from all backgrounds to apply. We thank all applicants for their interest, but regret that we are unable to acknowledge receipt of applications. Only those candidates selected for an interview will be contacted.