Quill and Quire

Permissions Coordinator

Oxford University Press Published: July 23, 2020
Job Type
Date Posted


Oxford University Press Canada has an opening for a highly creative and self-motivated individual to assume the position of Permissions Coordinator in the Higher Education Division. The role will be home based during the pandemic and the Toronto office will re-open at a later date.

Oxford University Press (OUP) is the largest and second oldest university press in the world. Its imprint carries authority, its standards of book production are high, and its range of interests is wide. A department of the University of Oxford, the Press is not a company and it pays no dividend. It is devoted to the spread of knowledge, and all its surplus is devoted to the furtherance of scholarship, education, and research through transfers to the wider University.

With over a decade of continuous growth in the Canadian Higher Education market, OUP has situated itself as one of the fastest growing Higher Education publishers in Canada.  As a global publisher, OUP is committed to looking beyond traditional publishing to develop new ways to support our customers.

The role of the Permissions Coordinator will be to assess, administrate and secure 3rd party intellectual property permissions for use in Global Academic products, adhering to established processes, copyright restrictions, budgets and schedules.



  • Research and secure simple 3rd party permissions according to brief for the product. Ensures permissions gained are appropriate for OUP use and accurately administrated. Amends work as necessary to meet agreed schedule and requirements.
  • Support the Permissions team’s administrative needs, dependent on team loading and in agreement with Manager.
  • Manuscript assessment, artwork log creation, image assessment and asset management.
  • Adhere to workflows, established processes, and system requirements to enable effective and transparent delivery of work. Contribute to improving workflows and processes.
  • Develop and maintain clear, effective, open and professional communication with key stakeholders (e.g. editors, freelancers, pre-press and IP suppliers, design team, manager).
  • Updates systems and databases in timely manner so content and information is accurate and complete.


  • Experience clearing 3rd party permissions within a Publishing environment is considered an asset
  • Excellent communication, teamwork, time management & organization skills
  • Ability to learn about and utilize new technologies and have good numerical & data interpretation skills
  • High level of attention to detail, self-motivation, and strong problem-solving
  • Working knowledge of all Microsoft Office packages

Applicants must forward their résumé, cover letter and portfolio to:

Mark Neely, Talent Acquisition


Consideration of applications will begin immediately and continue until the position is filled.

Oxford University Press is committed to providing accessible employment practices, in compliance with the AODA. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Oxford University Press is a department of the University of Oxford. It furthers the University's objective of excellence in research, scholarship, and education by publishing worldwide.