Quill and Quire

Marketing Operations Coordinator

Scholastic Canada Published: March 13, 2023
Job Type
Date Posted
Application Deadline


Scholastic Canada is the country's leading publisher and distributor of children's books in both official languages. For over 60 years, Scholastic Canada has introduced young people to the joy of reading.

At Scholastic Canada, we embrace and celebrate diversity in our people, products and ideas. A diverse workforce and inclusive, supportive workplace are central to our success, enabling us to ensure that our books are reflective of the children and families we serve and to deepen our relationships with customers, colleagues, and communities. We welcome all applicants, and strongly encourage individuals from groups who are marginalized and underrepresented in the publishing industry to apply. Please see here for more information about our ongoing commitment to equity, diversity and inclusion.

An opening exists in our dynamic Trade marketing department. The Marketing Operations Coordinator will be responsible for numerous behind-the-scenes details for our books - we rely on this role to streamline and keep us organized. We welcome anyone with a passion for process, strategy, systems, accuracy and detail!

Work Location:

This is a hybrid position that reports to our downtown Toronto office location, with flexibility for work days at home.

Primary Responsibilities:

  • Metadata governance: this role is the resident expert of frontlist and backlist titles, overseeing and ensuring accuracy of all metadata details for Scholastic Canada’s trade titles
  • Digital feed management: work with internal teams to ensure data and digital images are fed to accounts and digital catalogues efficiently and accurately
  • Effectively communicate changes to bibliographic data to sales teams and accounts
  • Catalogue and order form creation and maintenance: build seasonal and themed catalogues on CataList and Book Manager, working with creative services to enhance pages for print catalogues for US, Canadian and Klutz lists
  • Maintain and curate themed catalogues and sell sheets to support key marketing and calendar moments
  • Oversee set-up and ordering of promotional items, ARCs, corrugate displays and marketing materials, working with marketing, production, and supply chain teams in Canada and the U.S.
  • Maintain and monitor inventory lists of corrugate and marketing materials; coordinate mailings, as needed
  • Liaise with and communicate effectively with all internal teams: Supply Chain, US and Canadian publishing team, Warehouse and Mailrooms, Production, and French Department
  • Participate in Sales Conference planning and execution, including PPT creation, logistics planning, prepping sales materials, title list creations, etc.
  • Actively participate in weekly Sales & Marketing Team meetings, Production meetings, and sales strategy meetings
  • Occasional evening or weekend work may be required


  • 2–3 years of experience in the publishing industry
  • Exceptional administrative and organizational skills, with a genuine passion for process and problem-solving
  • A proven ability to work autonomously, but also a collaborative team player
  • Experience working in a hybrid work environment
  • Proficient in Microsoft Office products (including PowerPoint, Outlook and Teams); Intermediate or Advanced knowledge of Excel preferred
  • At ease working in (or learning to work in) various data management and organizational software tools
  • Familiarity with Booknet Canada, Book Manager and ONIX is preferred
  • Personal values that are aligned with Scholastic’s Credo, including a demonstrated understanding and desire to conduct your work through the lens of diversity, equity and inclusion

Some of the benefits we offer:

  • Competitive compensation package
  • Health and Dental Benefits
  • RRSP Program
  • Paid time off between Christmas and New Year’s Day
  • Employee discounts on Scholastic books and merchandise

Interested applicants are asked to forward a copy of their resume and cover letter by March 27th 2023 to:

Human Resources Division
E-mail: resumes@scholastic.ca

We are committed to ensuring that the accessibility needs of all applicants are considered and accommodated at every stage of the recruitment process. Please connect with us at resumes@scholastic.ca if you require an accommodation or have any questions. We want to thank you for your interest in working with Scholastic, however only those candidates who have been selected to proceed to the next stage will be contacted.