Quill and Quire

Program Manager

Association of Canadian Publishers Published: August 3, 2022
Job Type
Date Posted
Application Deadline


The Association of Canadian Publishers (ACP) seeks a full-time Program Manager.

Who we are:

ACP is the national voice of Canadian-owned English-language book publishers, representing 115 independent companies across Canada. Through collective work, we advocate and collaborate to create the conditions for Canadian-owned book publishers’ economic and cultural success. We work to help our members build the audience share for Canadian-authored and Canadian-published books in Canadian bookstores, libraries, educational institutions, and homes, and around the world.

A national board of directors provides strategic direction and oversight to ACP’s operations. Our membership is actively involved in the association through ACP’s standing committees, which are organized around genre or market. ACP currently employs a full-time staff of four and two part-time contractors, and also works with several project consultants who support the delivery of our programs and projects.

Who you are:

  • You have experience writing grant applications and reports, or are eager to learn and can apply your strong written communication skills to this area.
  • You have a meticulous eye for detail, strong numeracy skills, and experience developing and/or managing budgets.
  • You have successfully managed projects from start to finish, reliably organize your time to ensure deadlines are met, and can prioritize competing tasks.
  • You have excellent communication and interpersonal skills, and are comfortable working independently and as part of a team.
  • You are proficient in Microsoft Office, including Excel.

Other experience that would be an asset:

  • Experience in book marketing, including social media marketing;
  • Experience with Adobe InDesign, WordPress, and/or G Suite;
  • A university degree and some post-secondary education in book publishing or arts management, and/or at least two years of related work experience.

Don’t meet all of the criteria we are looking for? We still want to hear from you. Please read on for details about how to apply and tell us how your experience would be a good fit for the role.

What you’ll be doing:

Main areas of responsibility:

1. Project and financial management (~30%)

  • With input from sponsoring publisher committees, develop work plans and budgets for new and recurring projects.
  • Ensure projects are executed on time and on budget.
  • Serve as the primary liaison for project consultants engaged by ACP.
  • Support ACP bookkeeper in ensuring financial reporting for all ACP projects is accurate and up-to-date.

2. Grant writing and reporting (~30%)

  • Prepare funding applications for grant deadlines throughout the year.
  • Prepare reports for funding agencies, ensuring ACP’s reporting commitments are up-to-date.

3. Board and committee support (~30%)

  • Liaise with committee chairs to schedule meetings and prepare advance materials for members.
  • Take accurate minutes for distribution to ACP board of directors and committees.
  • Facilitate follow-up on meeting action items.

4. Communications (~10%)

  • Assisting other staff in drafting and reviewing internal and external communication pieces, particularly as they relate to programs and projects.

This is a varied position, which touches all aspects of ACP’s programs and operations. Every day will be different, but you will work closely with the ACP staff, member publishers, and project consultants. You will be available to work from ACP’s downtown Toronto office at least 3 days per week, with the option of remote work on other days. You will report to the Executive Director.

What we offer:

The target starting salary for this full-time position is $45,000/year. We offer a comprehensive benefits package through the Book and Periodical Council, flexible work hours, opportunities for professional development, and the option of hybrid work. Our friendly and collegial office is accessible and located at 401 Richmond St. W., Toronto, an arts and culture hub with excellent public transit access and other amenities.

How to apply:

Interested candidates are invited to send a cover letter and résumé in a single PDF document to Kate Edwards, Executive Director, kate_edwards@canbook.org, by 5:00 pm EDT on August 19, 2022. Interviews will be scheduled in late August, with a target start-date of mid- to late-September 2022.

ACP is committed to building a diverse and inclusive workplace. We encourage applications from candidates who are members of underserved and underrepresented communities, including BIPOC, LGBTQ2+, people living with dis/ability, and others.

We thank all applicants for their interest, but regret that we are unable to acknowledge receipt of applications. Only those candidates selected for an interview will be contacted.