Come join our incredible Publishing team!

Here’s our current opening:

Position: Editorial, Design, and Production Coordinator, 12-month contract

Reports to: Director, Editorial, Design, and Production

Division: Publishing

Location: 800 Bay Street*

Here’s what you’ll be doing….

You’ll manage the editorial and production workflow for a portfolio of scholarly journals and books, including monographs, edited collections, textbooks, and trade books, ensuring titles are published in print, ebook and online according to schedule. You’ll oversee responsibility for the publications assigned, from submission through copyediting and PDF proofs to online, print and ebook publication.

*For this position, we currently have the option of working totally in the office, remotely, or in a hybrid model. However, this position may initially require some in-office time mixed with work from home during the onboarding phase.

Key responsibilities:

• Maintain all publishing schedules and deadlines, and enforce manuscript submission and production deadlines; manage budgets for editorial and production work;
• Facilitate clear communication and collaborative relationships with internal staff, authors and editors, and external vendors and freelancers;
• Assess manuscript and image files for completeness and compliance with publishing style; send manuscripts to vendors for content preparation and XML tagging;
• Coordinate freelance and vendor copyediting, enforcing deadlines and monitoring the quality of work and compliance with publishing styles;
• Prepare production costs, obtain print quotes from printing vendors and oversee printing process, ensuring quality and timeliness;
• Evaluate and consolidate requested author revisions and final editor changes using Adobe Acrobat, review typeset revisions for accuracy, and check final print-ready PDF files for quality and completeness;
• Collect appropriate copyright permissions to reproduce images, poetry, and any other material to which the article author(s) does not hold rights;
• Coordinate with Customer Service and Distribution on printing and distribution workflows;
• Prepare and distribute reports and data related to schedules, submissions, usage and readership;
• Proofread jacket and cover copy, marketing materials and other text, as required;
• Organize and attend various editorial board and publishing meetings, take minutes, prepare and circulate reports, agenda, and any other necessary documents;
• Participate in special projects and internal training initiatives.

Here’s what we are looking for:

Education, Qualifications, and Experience:

• Post-secondary graduate; or equivalent combination education/experience
• 3-5 years’ experience in journal publishing or related environment, including editorial and/or production
• Publishing certificate an asset
• French language an asset

Knowledge, Skills, and Attributes:

• Excellent interpersonal and communication skills; pro-active problem-solving skills; flexibility, adaptability, and organizational skills
• Tact and good judgement; grace under pressure; ability to set, meet, and enforce deadlines
• Ability to work both independently and cooperatively, demonstrating initiative and collaboration
• Excellent time management, organizational skills and attention to detail; ability to manage multiple projects and competing priorities
• Proficiency in Windows, MS 365, Adobe Creative Suite, including Acrobat, InDesign and Illustrator
• Familiarity with copyediting, including MLA, AMA, Chicago and Vancouver styles, an asset
• Excellent knowledge of English spelling, grammar, style, and usage; skill in proofreading
• Familiarity with copyright and permission issues related to publishing
• Intellectual curiosity and a commitment to continuous learning is highly valued – a growth mindset
• Values matter to you. You bring your whole self to work and you live our values of accountability, innovation, respect, and customer focus

About our Publishing team
The Publishing Division has a staff of over 50 full-time and contract employees and operates out of 800 Bay Street, Toronto. With the publication of influential authors and award-winning research, as well as a continuing dedication to groundbreaking new scholarship and innovative texts, UTP has firmly established its reputation for excellence. Books and journals published by UTP are written for intellectually curious readers, academics, researchers, students, and practitioners. Our authors come from around the world and we serve a global market.

About University of Toronto Press
University of Toronto Press (UTP) is one of the largest university presses in North America, publishing landmark scholarship since 1901. Each year UTP releases over 200 new scholarly, course, and general interest books in both print and eBook format and over 45 journals. In addition, UTP manages the distribution for over 200 publishers and imprints in Canada, the US and around the world, with warehouses in Toronto ON and Buffalo NY. UTP also runs all of the University of Toronto Bookstores across the three main campuses, serving over 95,000 students and 15,000 faculty. For more information, please visit utorontopress.com.

As the leading university press in Canada and one of the largest in North America, we acknowledge our role and responsibility in effecting positive change. With this, we seek to continuously improve the diversity and representation of our publications and the clients we represent, as well as within the makeup of our organization. With strong commitment from leadership, we are collectively bringing forward change across the organization, both within our company culture and in our publishing, distribution, and retail endeavours. UTP operates with mutual trust, respect, and integrity as we strive to identify and remove barriers. We are committed to making UTP a great place to work by addressing and challenging systemic inequities.

Interested in applying?
Please visit our website to apply online https://utorontopress.com

We truly thank all applicants for their interest in joining the Press, only those candidates considered for an initial interview will be contacted.

The University of Toronto Press encourages applications from all qualified candidates. If you need accommodation at any stage of the application process or want more information on our accommodation policies, please contact Human Resources at 416.978.2239 ext. 2255.