Quill and Quire

Managing Editor

Penguin Random House Canada Published: April 30, 2021
Job Type
Date Posted
Application Deadline


Managing Editor, Doubleday Canada

As a team of dedicated book-loving professionals, we discover, shape, and share content that nurtures thoughts, dreams, and conversations around the globe, ensuring that new and established voices are heard.

We are actively seeking to add team members from communities with lived experiences of marginalization and underrepresentation. We respect and value each individual and their lived experiences and are committed to creating a more diverse team and establishing a culture of belonging. If you self-identify as Black, Indigenous, a person of colour, a member of the LGBTQIA2S+ community or another marginalized group, we strongly encourage you to apply.

We are looking for a Managing Editor to join Doubleday Canada.

Do you pride yourself on both your keen attention to detail and your ability to see the big picture? Do you enjoy working with a close-knit team, where your ideas and contributions are encouraged and considered vital to the group’s direction? Do you have a visual and creative eye? Are you an enthusiastic reader with diverse reading tastes? Do you have an aptitude for diplomacy and problem solving? Are you heroically efficient and organized?

Your contribution to the story:

At Doubleday Canada we take a lot of satisfaction from being a dynamic and engaged team, with the same kind of extensive range to our list that has sustained our first-rate reputation for over 80 years. We publish bestsellers with immense commercial appeal as well as award-winning literary talents, all with the same care and attention. Reporting to the Publisher, the Managing Editor will work with the editorial, production, and design teams to bring each of our books into being, with a view to budgets, deadlines, and accuracy. Beyond the myriad ways the Managing Editor will shape the practical elements of how our work is done and maintain high standards for editorial, typesetting, and design practices, we are also looking for someone who is keen to make significant, positive contributions to the overall working atmosphere of our team, who will bring enthusiasm and creativity to the role, and will feel invested in the evolution of our imprint.

 What you’ll do:

  • Manage title schedules on all originating books, including titles in development, through production.
  • Liaise with the production and design departments, ensuring timely transmission of all required materials.
  • Provide scheduling information to production, sales, and publicity, ensuring that all updates are communicated.
  • Create profit and loss statements for acquisitions, calls to print, interim costings, and reprints.
  • Coordinate freelance projects by scheduling copyedits and proofreads for originated titles.
  • Manage the freelance budget and process freelance invoices.
  • Oversee editorial/production on all Doubleday Canada co-publications (offsets and sister company run ons).
  • Approve finished copies.
  • Maintain a forecast list of upcoming titles, and support the Publisher in list planning and management of the overall editorial schedule.
  • Implement group processes with an eye towards further process improvement.
  • Manage the reprint process, including attending reprint meetings and coordinating reprint changes through production.
  • Route Contract Information Sheets and enter all titles into SAP; maintain and update data with support from the Editorial Assistant.
  • Proofread and copy edit material as necessary.

 Experience and knowledge you’ll bring (qualifications):

  • At least three years of book publishing or relevant project management experience.
  • Organizational skills that are up to the challenge of tracking, checking, and adjusting multiple (and often tight) deadlines for dozens of projects at a time.
  • An ability to create new procedures to address a need, amend procedures that need to change, and follow procedures that have been established.
  • A skill for bridging requirements and priorities between different departments (for example, production and editorial), especially when these respective priorities don’t align.
  • An inclusive and collaborative approach to your work, supported by cultural competency and a proven ability to work with people from across a wide range of diverse backgrounds.
  • Great communication skills.
  • An exceptionally organized, detail-oriented working style.
  • A collaborative mindset that seeks to understand the nuances of each project while enforcing all necessary deadlines.
  • Excellent copyediting and proofreading skills.
  • Proficiency with Microsoft Office Suite (particularly Excel) and Adobe Acrobat Pro
  • An enthusiasm for reading widely, for engaging with a wide variety of books across genres, and a thorough knowledge of the publishing landscape.
  • Enhanced knowledge, awareness, and experience with the culture and history of any community that has faced marginalization is considered a plus.

Interested candidates should submit a cover letter and resume in PDF format to hrcanada@penguinrandomhouse.com by May 14, 2021 with the subject heading: Managing Editor, Doubleday Canada.

This position will be performed at the Penguin Random House Canada offices in Toronto. Although our offices are currently closed, applicants must be able to work from our offices to be considered for this role.

We appreciate the interest of all applicants, however, only those candidates selected for an interview will be contacted.

Please contact Human Resources at hrcanada@penguinrandomhouse.com or 416-364-4449 if you need accommodation at any stage of the application process or want more information on our accommodation policies.