Quill and Quire

Production Editor (12 month contract)

HarperCollins Canada Published: February 6, 2020
Job Type
Date Posted


Department: Art & Design
Reports to: Director, Managing Editorial
Location: 41-22 Adelaide Street West, Toronto
Status: Contract (12 months)

Job Summary:
The purpose of this role is to provide production-editorial support to the HarperCollins Canada publishing program. The Production Editor works closely with the Managing Editorial Director and with the Creative & Design department to ensure that books are on schedule, on budget, and error-free.

Duties and Responsibilities:
Oversee select titles from copyediting to press.
Liaise with authors and editors as needed throughout the production-editorial process. Collate and check editorial corrections and revisions. Review placement of in-text artwork and photo inserts. Proofread and copyedit miscellaneous material. Complete thorough production checks and work knowledgeably with the Design department in resolving layout challenges.

Review digital soft proofs for all books in production.
Review digital printer’s proofs for both interior and cover files for all books in production in a timely and comprehensive manner, to ensure files are error-free. Track the status of proofs and provide approval for printing.

QA all ePub files for the Canadian publishing program.
Complete quality assurance checks on all ePub files, checking necessary elements against each title’s print edition. Proof front and endmatter for correctness, check all links, and review general formatting. Provide final approval for distribution.

Review all covers and jackets.
Fact-check and proofread covers and jackets; coordinate and track editorial approvals and revisions.

Register books for CIP data.
Ensure that CIP is secured and appropriately filed in advance of press dates.

Oversee all reprint corrections.
Monitor reprint memos and ensure that the correct files have been posted for printing. File all reprint corrections promptly and provide final approval for corrections made.

Oversee updates to second editions.
Manage second editions for which there is new material and/or corrections, ensuring that new text is copyedited and proofread. Resolve layout challenges and update indexes.

Supervise departmental interns.
Provide training, supervision, and mentorship on a regular basis. Review tasks completed and provide ongoing feedback, outlining both successes and areas for improvement. Assist with quarterly job postings and applicant screening.

Provide additional support.
Coordinate production meetings and prepare support materials. Attend monthly managing editorial meetings, launch meetings, and quarterly company meetings. Copyedit/proofread promotional materials for the Editorial, Marketing, and Publicity departments, as needed. Provide assistance with co-publication files and bound galleys on occasion.

Qualifications, Skills and Competencies:

  • At least 2 years of book publishing experience in an editorial or production-editorial capacity.
  • Exceptional copyediting and proofreading abilities, with a keen eye for typographic detail.
  • A superior command of the English language; impeccable grammar; fluency in various spelling and stylistic traditions (Canadian, US, and UK); an intimate knowledge of The Chicago Manual of Style and familiarity with other style manuals.
  • An understanding of best practices in design and copy layout, file management, and production workflows.
  • Proficiency in Microsoft Word (track changes), Outlook, Excel, and Adobe Acrobat (onscreen markup).
  • Strong interpersonal and organizational skills, with the ability to manage multiple projects.
  • Post-secondary education (BA minimum), along with editorial training in a book or magazine publishing program (certificate in Publishing an asset).
  • Patience, diplomacy, and flexibility, with an unwavering commitment to high editorial standards.

If you are interested in the role, please visit our website to apply:


HarperCollins Canada is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.

HarperCollins Canada is an equal opportunity employer. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.