Quill and Quire

Sales administrator (maternity leave replacement position)

Page Two Published: November 7, 2022
Location
Vancouver
Job Type
Full-time
Category
Default
Date Posted
2022/11/07
Application Deadline
2022/12/05

Description

Page Two seeks an organized, meticulous sales administrator to manage our data and sales and inventory needs.

Company overview

Page Two is an independent publisher specializing in non-fiction books by entrepreneurs, subject matter experts, and organizations. We are nine years old and over those years have grown to a world-class team of twenty people whose authors include some of the world’s foremost thought leaders. We are a dynamic company with a commitment to excellence in publishing and author services, and a passion for innovation. Our close-knit team finds creative ways of staying connected with one other and with our authors – both online and in person. We work hard, we laugh a lot, and we believe in the transformative power of books.

You can read more about us at pagetwo.com

What we stand for

Care: Treat people with empathy and compassion.

Curiosity: Seek a deeper understanding.

Creativity: Think beyond limits.

Excellence: Surpass standards and expectations.

Integrity: Act from reliability, accountability, and transparency.

Partnership: Exchange mutual expertise to uplift one another.

The role

We are seeking a 12-month maternity leave replacement position for a full-time sales administrator role.

You will play a key role in managing our metadata, coordinating materials with our sales and distribution partners, processing bulk sales, and monitoring our inventory levels. You will have excellent organizational and prioritization skills, strong written and verbal communications skills, and take pride in accuracy in your work. You will work collaboratively with a highly engaged team, and a highly invested client portfolio. You will be scrupulous with details and follow-through.

Your responsibilities will include: 

  • Managing and updating the metadata for our books, including uploading metadata to retailers, partners, and distributors

  • Overseeing seasonal metadata deadlines and ensuring they are met

  • Quality control of metadata and auditing and troubleshooting data

  • Processing direct sales orders, working closely with Page Two authors and the end purchaser, including overseeing shipments and issuing invoices, and monitoring the shipments and payments to ensure timely completion

  • Creating biweekly inventory reports for internal review, and conducting an annual audit of excess inventory in our warehouses

  • Coordinating assets such as catalogues, headshots, videos, reading material, and covers for our sales and distribution partners, and managing communication with them about data and these assets

  • Developing sales reports for authors and the Page Two team from Bookscan, Booknet, and other industry databases

  • Generating purchase orders and inbound shipping notifications

  • Acting as the liaison between Page Two authors and our translation partner, including requesting and tracking agreements, offers, and marketing updates

What we’re looking for

  • Outstanding Excel experience

  • Experience with data processing and systems administration

  • Ability to think logically and sequentially

  • Strong written and verbal communication skills

  • Excellent at balancing multiple priorities and meeting deadlines, and managing your own deadlines

  • Works well in a team environment

  • Familiarity with book publishing an asset

What we offer

A salary commensurate with experience.

Benefits

  • Group health/dental/insurance benefits program with spouse and dependant coverage

  • 3 weeks' paid vacation

  • A commission on any project you bring to Page Two

  • 6 paid sick days per year

  • 4 paid flex/discretionary days per year

  • Flexible working hours and location

  • Equipment provided at our expense

  • Professional development opportunities

Start date

The position has a flexible start date in January 2023. Ideally you will overlap with our current sales administrator for a few weeks of training.

Location

Our office is based in Vancouver, but we offer a hybrid work-from-home and in-office environment. We welcome candidates who are Canadian citizens or permanent residents living in the Pacific, Mountain, Central or Eastern time zones.

How to apply

Please submit your cover letter and resume to jobs@pagetwo.com by December 5, 2022.

Page Two’s commitment to diversity, equity, and inclusion

Page Two believes the diversity of experiences, ideas, identities, and organizations in our community and the publishing industry makes us stronger. We know that book publishing has traditionally excluded and continues to exclude people from marginalized communities. We are dedicated to being a publisher that respects, champions, and amplifies the work of marginalized and underrepresented people.

Page Two sits on the unceded, traditional lands of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations. We are committed to the decolonization of our publishing practices and to reconciliation with all Indigenous Peoples in Canada.

We wholly support the Truth and Reconciliation Commission of Canada’s 94 Calls to Action, in particular we commit to the call to the corporate sector in action 92; we will “adopt the United Nations Declaration on the Rights of Indigenous Peoples as a reconciliation framework and apply its principles, norms, and standards to corporate policy and core operational activities involving Indigenous peoples and their lands and resources.”

We recognize diversity in many ways, including but not limited to:

•          race, ethnicity, and country of origin or nationality

•          religion

•          sex, gender, and gender identity

•          sexual orientation and identity

•          age

•          class and economic circumstance

•          physical ability, mental illness, and neurodiversity

•          education and professional experience

•          geography and community size or location

•          language

We understand that being a truly diverse, equitable, and inclusive company requires constant learning and improvement, and are committed to this crucial, lifelong work.